September 2025 DRAFT Minutes
HECKINGTON PARISH COUNCIL
Minutes of the Heckington Parish Council Pavilion Committee meeting held on Monday 1 September 2025 at 7.00pm in the Parish Council Chambers, St Andrews Street, Heckington
1. Chair’s Welcome (PavC25/018)
The Chair, Councillor Wright welcomed a member of the public to the meeting. She delivered the usual health and safety announcements and asked those present to silence their mobile devices.
2. Public Forum (PavC25/019)
The member of the public questioned security at the Pavilion in relation to vehicular access having noted that transit type vehicles had been parked on the hardstanding overnight; she said historically the barrier to the gate and drive would be in place. Councillor Spencer explained that the tenant has been given permission to allow up to three vehicles, as a registered campsite, to be parked on the hardstanding overnight.
3. Councillors present (PavC25/020)
Councillor Wright, Chair
Councillor Davison
Councillor Gower
Councillor Spencer
Councillor Stanley
Councillor Thorpe
4. Apologies (PavC25/021)
None
5. To receive any reports of member’s interest, pecuniary or otherwise in relation to the agenda and any dispensations in accordance with the Localism Act 2011 (PavC25/022)
None.
6. Minutes (PavC25/023)
a) Councillor Spencer proposed that the minutes of the meetings held on 6 March, 14 April and 2 June are accepted as a true and accurate record of those meetings. The proposal was seconded by Councillor Thorpe and the motion was passed unanimously by resolution of the Committee. The minutes were duly signed and dated by the Chair.
7. Health & Safety (PavC25/024)
a) Members noted that the Fire Risk Assessment has been scheduled for 15 October 2025; there was discussion about recent building works including the conversion of the dance studio to changing rooms and the new wall between the bar and kitchen and fire doors, fire doors generally and the fire break in the loft.
b) Members noted that Urisk will be on site on 13 October 2025 in relation to legionella testing and remedial work. Councillor Stanley said that he thought the quarterly cleaning and inspection programme suggested by Urisk is above and beyond the legal requirements.
Action: Clerk to confirm the legislative requirements relating to legionella.
8. General Items (PavC25/025)
a) EPC Rating
Members noted that the Pavilion has received an energy rating B (36 B) further to the EPC.
b) MUGA
Councillor Spencer informed the meeting that he and Councillor Stanley met with Shaun Brown from Smith’s Civil and Engineering in relation to their proposals for a MUGA. He was very helpful and agreed to review the estimate to bring the total in line with funds available in terms of Section 106 held by NK. He said he would speak to Management about the shortfall between the funds available and the estimate. The updated quote is awaited.
c) Cricket Storage Container
The Parish Council have received a complaint from a neighbour in relation to the new cricket club container. The height of the container was discussed as it is slightly taller than specified; it is now positioned horizontally rather than perpendicular to the fence line.
Councillor Stanley stated that the container meets planning regulations (Advice from Anita Morgan, Planning Officer at NK is that permission was not required for the replacement storage container under Part 12 Class of the GDPO providing the container does not exceed 4 metres in height or 200 cubic metres in capacity). Councillor Stanley stated that the container is sited more than 2 metres from the complainant’s fence line and reiterated that it meets planning regulations. Councillor Davison expressed concern that cricket club representatives have pressed that the container cannot be moved.
Councillor Davison stated that he and Councillor Malone had been to see the complainant; the container obstructs her view. The Clerk reminded members that ‘loss of view’ is not a material consideration. Members discussed expediting the painting of the containers. Councillor Gower suggested that some planters are tactfully sited to ease the impact on the complainant.
Councillor Spencer proposed that the cricket and football clubs are asked to paint their containers ‘invisible green’ by 14 September 2025. The proposal was seconded by Councillor Davison and the motion was passed unanimously by resolution of the Council.
Action: A Parish Council representative will be appointed to speak to the affected resident. Clerk to liaise with the cricket and football clubs.
d) Fencing and Storage
Councillor Spencer informed the meeting that Mr Warrilow would like to install new fencing to the right of the Pavilion building with a crash gate. Members viewed the plans submitted by Mr Warrilow. Mr Warrilow would also like to create a gated area on the top playing field (to the left) behind neighbouring garages for the storage of football goals and the cricket covers. Councillor Spencer proposed, subject to emailed plans from Mr Warrilow, permission be granted on the condition that ownership of the installations is passed to the Parish Council. The proposal was seconded by Councillor Stanley and the motion was passed unanimously by resolution of the Committee. It was noted that this action will remedy the issue raised in the FRA relating to the fire escape.
Action: Clerk to liaise with Mr Warrilow.
9. Finance (PavC25/026)
a) Review of past, present and future spending
i) A summary of all improvement works to the pavilion building to date and associated costs in the 2024/25 and 2025/26 financial year (does not include inspections or testing).
The Clerk explained to member that she had included the costs for the last and current financial year
to provide a more comprehensive picture of spending.
2024/25
|
Door Lock/Handle |
35.40 |
7.08 |
42.48 |
|
|
The Lock Whisperer |
Fire exit door latch/lock |
290.00 |
58.00 |
348.00 |
|
Luna Installs |
Water leak and damaged pipe repair in loft space |
152.50 |
30.50 |
183.00 |
|
JPH Services |
To fit sewer pipe to the toilet |
1395.00 |
0.00 |
1395.00 |
|
JPH Services |
Remove macerator, fit drainage air admittance valve |
350.00 |
0.00 |
350.00 |
|
Richard Wells |
Roof Bracing |
2230.28 |
0.00 |
2230.28 |
|
Richard Wells |
Roof repairs |
1248.00 |
0.00 |
1248.00 |
|
|
Total 2024/25 |
5701.18 |
95.58 |
5796.76 |
2025/26
|
SKU Electrical |
3 Phase Supply to the kitchen area & Loft space inspection and testing of all circuits including extending and routing cabling, relocating junction boxes and rewiring as necessary. Replace extractor fan in accessible toilet (deposit). |
1666.67 |
333.33 |
2000.00 |
|
Richard Wells |
Replacement lead flashing/roof tiles |
2182.00 |
0.00 |
2182.00 |
|
SKU Electrical |
Electrical works at the Pavilion |
6034.17 |
1606.83 |
7641.00 |
|
Richard Wells Plastering |
Roof Tunnels to single storey roof including felt and batten. |
600.00 |
0.00 |
600.00 |
|
SKU Electrical |
Completion of electrical work including installation of fishtail switches, emergency lighting, rewiring of accessible toilet, new kitchen sockets and EICR. |
2716.67 |
543.33 |
3260.00 |
|
Kyme Heating |
Rectify dead legs, supply and fit copper pipework, relocate radiator |
2500.00 |
0.00 |
2500.00 |
|
Richard Wells Plastering |
Conversion of garage to store |
2400.00 |
0.00 |
2400.00 |
|
Richard Wells Plastering |
Loft insulation plus 3 days |
3153.84 |
0.00 |
3153.84 |
|
Sleaford Windows |
Boarding/Glazing |
709.00 |
141.80 |
850.80 |
|
SKU Electrical |
Armoured Cable Repairs |
485.00 |
97.00 |
582.00 |
|
SKU Electrical |
Pavilion Changing Room Electrical Conversion |
1816.67 |
363.33 |
2180.00 |
|
Richard Wells Plastering |
Changing Room Conversion/Voids Pavilion |
5190.00 |
0.00 |
5190.00 |
|
Clearly Better Windows |
Replacement windows |
3961.18 |
787.83 |
4749.01 |
|
|
Total to date 2025/26 |
33,415.20 |
3,873.45 |
37,288.65 |
|
|
Total combine expenditure to date |
39,116.38 |
3,969.03 |
43,085.41 |
Councillor Davison expressed his concern that the Parish Council will continue to haemorrhage money year after year on the Pavilion building. Councillor Stanley disagreed with this viewpoint; he stated the building is structurally sound and that this level of expenditure is only required due to past neglect. Councillor Wright added her agreement to Councillor Stanley’s comments stating that routine maintenance will be required on aged buildings. Councillor Davison queried how much more money will need to be spent in the next few years to remedy the outstanding priority list.
The Clerk suggested, based on the list of priorities previously agreed by the Pavilion Committee and the preliminary estimates received to date, the Parish Council would need to set aside £30,000.00 for external maintenance (drain repairs, external works and a new pathway), £20,000.00 for building maintenance (guttering and downpipes, external emergency lighting, new flooring and renovation to create an accessible changing room) plus £8,000.00 for routine testing (legionella plus remedial work, fire risk assessment and associated testing, boiler servicing, asbestos risk assessment and EICR). Councillor Spencer agreed that realistically to get all works done the budget for 2026/27 will need to be set at between £40-50k. The Chair asked whether the outstanding works need to be completed in the next financial year and it was agreed that the works could be spread across a number of years.
Councillor Davison queries Councillor Stanley’s previous comments about the need for a new roof. Councillor Stanley stated that the roof has been repaired.
Councillor Davison expressed concern about raising the precept to maintain a ‘sports bar’ and he spoke at the Parish Council’s statutory duties; the Parish Council has a statutory duty in terms of the cemetery which has been equally neglected. Councillor Gower said that it would be wrong to presume that the public will not support the improvements at the Pavilion. Councillor Davison stated that there must be public consultation if the precept is to be raised to fund the repairs at the Pavilion. Councillor Stanley added that you do not have to consult with the public but the Chair explained the benefits for public consultation which Councillor Davison said he will insist upon as long as he is a Councillor. Councillor Davison said that this will be discussed further at the extraordinary meeting on 11 September 2025; he concluded that there must be a change to future financial model for the Pavilion.
The Chair suggested that the work is spread over the next two to three years to ease the strain on the budget for 2026/27.
ii) Members noted the outstanding priorities list for 2025/26 (taken from the informal meeting of the Pavilion Committee on Sunday 8 June 2025) to include the findings from the fire risk assessment, flooring, drains/external works and guttering, legionella remedial work, replacement lighting pole and moss removal.
b) Budget for 2026/27
Councillor Spencer proposed £35k as the suggested budget for the Pavilion for 2026/27. The proposal was seconded by the Chair and the motion was passed by resolution of the Committee. Councillor Davison voted against the resolution.
There was further discussion about fund raising and grants.
The Clerk informed the Committee that they will need to prioritise outstanding works and she advised caution against allocating money to reserves.
The Chair proposed that the inspections and testing budget head is merged with building maintenance. The proposal was seconded by Councillor Spencer and the motion was passed by resolution of the Committee. Councillor Stanley abstained from the vote.
|
Budget Head |
2024/25 Actual (NET) |
2025/26 Budget |
Current expenditure as of 28 August 2025 (NET) |
Predicted expenditure at year end |
Proposed budget 2026/27 |
|
Maintenance (Building) inc Skip Hire |
5701.18 |
50,000.00 |
36,882.21 |
40,000.00 |
20,000.00 |
|
Maintenance (outside) |
426.55 |
15,000.00 |
1,243.98 |
2,500.00 |
15,000.00 |
|
Inspections & Testing |
7,004.99 |
2,000.00 |
2,369.50 |
3750.00 |
0.00 |
|
Special Projects |
0.00 |
0.00 |
0.00 |
0.00 |
0.00 |
|
|
13,132.72 |
67,000.00 |
40,495.69 |
46,250.00 |
35,000.00 |
This table does not include VAT or the Fineturf agreement.
9. Date and time of the next meeting (PavC25/027)
Thursday 2 October 2025 at 7.30pm.
10. Questions from the public (PavC25/028)
None.
The Chair closed the meeting at 8.03pm.