March 2025 Agenda
NOTICE OF A MEETING OF HECKINGTON PARISH COUNCIL
Dear Sir/Madam
You are summoned to attend the Heckington Parish Council Pavilion Committee meeting to be held in the Parish Council Chambers, St Andrews Street, Heckington on Thursday 6 March 2025 at 7.30pm.
Members of the Press and Public are invited to attend. All members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
Signed: Heidi Wilson, Clerk & RFO Dated: 28 February 2025
AGENDA
The parish council committee may pass a resolution on any agenda item, even if the agenda does not specifically state ‘to resolve to approve’. This wording ‘to resolve to approve’ in certain circumstances could be interpreted as predetermination. The parish council have received advice from LALC in relation to this matter.
The Staffing Committee operates within the limits of the agreed Terms of Reference and as such may need to make recommendations to full council for a resolution.
1. To resolve to elect a Chair.
2. Chair’s Welcome (Safety Announcements)
3. Public Forum: Fifteen minutes will be set aside for Members of the Public to ask questions or make short statements to the Council. The Council may choose not to answer any question; a response may instead be given in writing. Matters raised may be added to an agenda for a future meeting. Members of the public are welcome to stay for the Parish Council meeting after the public session but are not permitted to speak during the meeting. If you would like to make comment during the meeting, please raise your hand if you are able to do so.
4. Councillors present
5. Apologies
Apologies for absence and reasons given.
6. To receive any reports of member’s interest, pecuniary or otherwise in relation to the agenda and any dispensations in accordance with the Localism Act 2011
7. General Matters
a) To discuss the co-option of non-councillors to the Pavilion Committee.
b) To review current approvals and expenditure in relation to the pavilion roof and other necessary work.
|
Detail |
Cost |
Approval Status |
|
Roof Bracing single storey loft space |
2230.38 |
Approved complete |
|
Loft Insulation (single storey) |
2493.84 |
Approved |
|
Replacement lead flashing |
1060.00 |
Approved |
|
Replacement guttering and downpipes |
2000.00 |
Approved |
|
Additional leadwork |
900.00 |
Approved complete |
|
Second storey loft work to include bracing and insulation |
1248.00 |
Approved complete |
|
External works |
12500.00 |
Not approved |
|
Garage works |
1750.00 |
Not approved |
|
Replacement windows |
|
New quotes required |
|
Site survey for alternation to sports wing with a detailed survey and proposal plans for submission to the Planning Authority. |
700.00 |
Not approved |
|
Moss Removal |
|
Quotes pending |
|
TOTALS (APPROVED) |
10532.22 |
|
|
TOTAL |
25482.22 |
|
c) To receive any updates in relation to the Planned Preventative Maintenance report (if available).
d) Health & Safety
a) Fire Risk Assessment, Arion (£450.00 plus VAT), Wednesday 2 April 2025.
• To receive an update from the Clerk further to a meeting with Mr Taylor, Brydens in relation to the fire wall in the single storey loft space.
b) To review the asbestos report and management plan noting recommendations for routine re-inspection.
• To resolve to approve, with a view to recommending to the Parish Council, the purchase of asbestos warning stickers (32 stickers at a cost of £9.49).
• To note that all contractors must be notified of the presence of asbestos.
c) To discuss remedial works to the metal bollards on the playing field further to recommendations from the WorkNest Health and Safety Consultant, David Rogers.
d) To discuss the creation of a new footpath alongside the driveway.
e) To discuss repair of the potholes further to recommendations from the WorkNest Health and Safety Consultant, David Rogers.
f) To note that the fire alarm inspection was carried out by Arion on 5 February 2025.
• Manual call points required in the changing rooms.
• The roof void partition (fire wall) has been highlighted as potentially affecting the audibility of the system.
g) To note that the emergency light testing was carried out 5 February 2025.
• Tenant to keep a record of emergency light testing (weekly).
• 7 self-contained luminaires and signs failed (Quotes Arion, £50 per unit, quotes requested from Quantum Electrical and SKU Electrical).
• EiCR not available for inspection.
e) To note a requirement to provide the tenants with a contractor signing in book.
f) To note a requirement for a legionella risk assessment (L8 Approved Code of Practice 2013 – Health and Safety Executive) per advice received from WorkNest’s Health and Safety Consultant, David Rogers.
g) S106 funding availability (for the strategic formation of playing fields).
h) To note that Fineturf have completed year 3 (of 7) on the playing field (deep tine aeration on Monday 3 March 2025).
i) To note the offer from Sleaford Foods to sponsor a replacement tree at the pavilion at a cost of £200.00 further to the removal of diseased/dangerous specimens and to discuss replanting options.
j) To discuss holding regular meetings with the sports groups and users.
8. Date and time of the next meeting
9. Questions from the public (time permitting at the discretion of the Chair).
If you require a more detailed version of the agenda, please contact the Clerk.
If you would like to attend the Parish Council meeting and have accessibility requirements, please contact the Clerk ahead of time so that reasonable adjustments can be made.